The Project Readiness Matrix

The Project Readiness Matrix as an enabler for the project pipeline

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The Project Readiness Matrix (PRM) is a tool developed by the Gauteng Department of Infrastructure Development (DID) to serve as the GP-IDMS SDMP stage-gate governance tool that enables the DID and client departments to determine the extent to which a portfolio or individual project is ready for implementation. It also assists in ensuring that all activities involved in each SDMP stage-gate are completed prior to proceeding to the next gate.

Goals of the PRM

  • Through the PRM, the department seeks to end the persisting problems of poor end-to-end planning and poor readiness of projects to be delivered in time.
  • PRM is a tool and technique to ensure that the department consistently builds the project pipeline over the Medium-Term Expenditure Framework (MTEF), creates transparency, openness and accountability on the role and responsibilities of client departments and enforces the performance of their contractors and professional service providers.
  • The PRM will also deal with problems associated with waste and lack of cost savings, and, ultimately, fiscal dumping. This will be done by ensuring that projects meet certain basic standards and criterion for funding allocation before proceeding from one level to another. Additionally, the PRM will also ensure that the funding of infrastructure projects recognises the fact that project viability and feasibility is a critical process in project planning and preparation before such projects are considered ready for construction.
  • The PRM will be monitored through smart technologies installed in the department’s infrastructure nerve centre, Lutsinga Infrastructure House, wherein the entire infrastructure delivery value chain is automated from land planning to works, project handover and ongoing maintenance.
  • The PRM is supported by the service level agreements (SLAs) with construction and professional service providers, a memorandum of understanding (MOU) with Members of the Executive Council (MECs) and performance levels. All these regulatory tools of performance will be enforced without fear or favour.
  • The department presents the PRM as a tool of oversight by all key role players and stakeholders involved in the infrastructure delivery to stabilise and standardise project delivery, end resource waste, corruption, poor project planning and execution, and generally build a developmental state that is accountable to the people and citizens of our province.

How the PRM will be used

At the end of each stage, portfolio managers/project managers, together with their client department stakeholders and service providers, will use the PRM to assess the outputs of each stage against the required list of activities for that stage.

The objective of this exercise will be to determine whether the accountable role player has delivered the right output at the right level of quality, in order to obtain client approval for that specific stage.

The PRM goes a step further by providing an indication of estimated average expected durations for the completion of each stage, to ensure the alignment of expectations by all infrastructure delivery stakeholders. ▲

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